Executive Administrator

Reports to: Executive Director

Program: Corporate Office

POSITION SUMMARY

The Executive Administrator plays a pivotal role in ensuring the seamless operation of our corporate office. The ideal candidate has a proven track record in executive support and possesses exceptional organizational and communication skills. This role demands a proactive and detail-oriented individual capable of handling a diverse range of responsibilities, contributing to the overall efficiency and success of our executive team.

DUTIES AND RESPONSIBILITIES

  • Acting as the administrative point of contact between the executives and internal/external clients
  • Providing administrative assistance, such as conducting research, writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
  • Maintaining comprehensive and accurate records 
  • Managing traditional paper and/or electronic filing systems; performing basic bookkeeping/clerical duties
  • Take dictation and meeting minutes
  • Performing minor accounting duties 
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Undertaking the tasks of receiving calls, taking messages, and routing correspondence
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
  • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
  • Coordinate travel and accommodation arrangements for the executive team 
  • Other duties as assigned. 

EDUCATION/EXPERIENCE QUALIFICATIONS

  • Bachelor’s degree, preferably in business administration, communications, or related field.
  • Demonstrated ability to interact effectively and appropriately with high-level professionals, boards, committees, volunteers, and executive staff. 

ESSENTIAL ABILITIES 

  • Proficient in Microsoft Office Suite and Google Suite applications (email, calendar, drive, docs, etc.).
  • Possess superb oral and written communication skills.
  • Time management and ability to meet deadlines.
  • Ability to maintain confidentiality of information related to the company and its employees.
  • Problem-solving and decision-making.
  • Ability to manage and organize multiple projects in a busy, pressured work environment.
  • Strong human relations and interpersonal skills. Must be an individual who can relate to people at all levels of the organization and be a team player.

COMPENSATION

The starting salary for the position is $55,000 per annum. 

AGENCY PROFILE

Turning Point Community Services (TPCS) is a 501(c)(3) nonprofit organization committed to helping women and their families overcome homelessness. Since 2002, TPCS has been committed to providing secure housing and supportive services to women and families. Our mission is to positively impact the lives of women experiencing homelessness and abuse through innovative programs and resources that support independence, nurture intrapersonal growth, and prepare them for a more prosperous future. Our vision is to become a comprehensive solution that adequately addresses all the challenges faced by women and families experiencing homelessness.

TPCS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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